Vice President, Condo Administration in Aqua-Aston Corporate at Marriott Vacations Worldwide Call Center

Date Posted: 10/1/2020

Job Snapshot

Job Description

Are you ready to grow your dream career while making others' vacation dreams come true? Marriott Vacations Worldwide is a world premier organization for Vacation Ownership with resorts at destinations around the globe. Join our team and help deliver unforgettable experiences that make vacation dreams come true.

Oversees all aspects of the Condominium Administration Department (CAD) including advancement in technology and improvements in standard operating procedures of the department.  Also functions as a property manager for condominium associations under management contract with Aqua-Aston Hospitality, LLC.  Position provides full administrative and financial oversight for condominium association which includes all aspects of condominium association operations.  Works with Operations (OPS) & Development (DEV) to seek new contracts.

Job Responsibilities: 

Maximum of ten responsibilities, in order of percentage of time spent on functions from longest to shortest; do not list anything that does not represent at least 10% of the job’s time.  Please include supervisory responsibilities.

  • Strives for improvement in the overall operation of the department, including changes to policies & procedures and improvements in technology.
  • Maintain organization in CAD including but not limited to soft copy storage of administrative and financial records for each Association.
  • Maintain consistency in all AOAOs where possible.
  • Prepare and ensure compliance to the CAD Corporate budget.
  • Oversee all areas of management & administration of the AOAO properties assigned.
  • Review and approve invoices, as requested.  Review and finalize monthly financial reports.  Final review of year end audits.
  • Prepare and finalize with onsite management assistance budgets for presentation to the Boards.
  • Reserve Studies
  • Prepare and finalize with onsite management assistance
  • If study being performed by outside vendor, review and finalize
  • Send to Board members.
  • Prepare agenda for Board meetings/attend meetings/complete minutes.
  • Handle all collection matters and coordinate with the Board if necessary.
  • Handle owners' inquires relative to all matters pertaining to the association.
  • Review and finalize all contracts and all leases of commercial or common areas.
  • Work with CAD administrator on all personnel issues.
  • Perform other duties as assigned.

Job Qualifications: 

Education

  • Bachelor’s degree/diploma in business, accounting, administration or additional experience.

Experience

  • 10 or more years experience in property management. 
  • Proficient in Excel and Word

Licenses / Certifications

  • Active Real Estate License
  • Florida CAM License Community Association Institute
  • PCAM® Designation

Management Activities:  Check all that apply

  • Interview, select and train employees
  • Set and adjust their rates of pay and hours of work
  • Direct the work of employees
  • Appraise employee’s productivity and efficiency for the purpose of recommending promotions or other changes in status
  • Handle employees’ complaints
  • Discipline employees
  • Plan the work
  • Determine the techniques to be used
  • Apportion the work among the employees
  • Determine the type of materials, supplies, machinery, equipment or tools to be used or merchandise to be bought, stocked and sold
  • Control the flow and distribution of materials or merchandise and supplies
  • Provide for the safety and security of the employees or the property
  • Plan and control the budget
  • Monitor or implement legal compliance measures
  • Customarily and regularly direct the work of at least 2 or more full-time STARS or their equivalent (1 full-time employee at 40 and 2 half-time employees at 20 hours each, are equivalent to 2 full-time employees).
  • Authority to hire or fire other employee, or make suggestions and recommendations as to the hiring, firing, advancement, promotion or any other change of status of other employees.

Discretion & Independent Judgment: 

  • Constantly reviews and improves all procedures of CAD and implements changes where necessary such as change to lock box system, change in use of forms, etc.
  • Manage associations that indirectly have an affect on Aston. 
  • Responsible for department procedures on employee procedures for handling books and administrative duties of the associations managed by Aston.
  • Can bind each of the association in matters that would have a significant effect on Aston, such as fee adjustment, accounting costs, etc.
  • Solely responsible for planning the goals and tasks for the department for improvements.  Develops ideas individually formulated or recommended by co-workers to change policies and procedures.
  • Acts as liaison for the company in all disputes for the individual associations managed by Aston.
  • Makes decisions for each association on their procedures and policies and all aspects of property management without direction or supervision.


Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.