Part Time Assistant Accountant - Accounts Payable in MVW London Regional Office at Marriott Vacations Worldwide Call Center

Date Posted: 11/4/2020

Job Snapshot

Job Description

Are you ready to grow your dream career while making others' vacation dreams come true? Marriott Vacations Worldwide is a world premier organization for Vacation Ownership with resorts at destinations around the globe. Join our team and help deliver unforgettable experiences that make vacation dreams come true.

Part -Time / 32 hours over 4 days a week

CRITICAL TASKS

Policies and Procedures

  • Maintain confidentiality of proprietary materials and information.
  • Protect the privacy and security of guests and coworkers.
  • Follow company and department policies and procedures.
  • Perform other reasonable job duties as requested by Supervisors.

Communication

  • Speak to guests and co-workers using clear, appropriate and professional language.
  • Prepare and review written documents (e.g., daily logs, business letters, memoranda, reports), including proofreading

    and editing written information to ensure accuracy and completeness.

  • Talk with and listen to other employees to effectively exchange information.

Working with Others

  • Support all co-workers and treat them with dignity and respect.
  • Handle sensitive issues with employees and/or guests with tact, respect, diplomacy, and confidentiality.
  • Provide a clear, friendly service to all members of the Company and suppliers.
  • Partner with and assist others to promote an environment of teamwork and achieve common goals.

General Finance and Accounting

  • Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
  • Organize, secure, and maintain all files and records in accordance with document retention and confidentiality policies

    and procedures.

  • Record, store, and/or analyze information using property software.
  • Maintain accurate electronic spreadsheets for financial and accounting data.
  • Complete period-end closing procedures and reports as specified.
  • Prepare, maintain, and distribute statistical, financial, accounting, auditing, or payroll reports and tables.
  • Access computerized financial information to answer general questions as well as those related to specific accounts.
  • Generate finance/accounting reports from computer system as needed.
  • Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals,

    ledgers, and/or computers.

  • Code documents according to company policies and procedures

Physical Tasks

  • Move, lift, carry, push, pull, and place objects weighing less than or equal to 50 pounds without assistance.

SITE-SPECIFIC TASKS

Accounts Payable Tasks

  • Continual organisation of the AP function.
  • Twice weekly visit to 47 Park Street to liaise with HODs in relation to AP Invoices and to pick up any new invoices and purchase orders.
  • Reviewing and checking bank balances.
  • Reconciliation of GBP and EUR Petty Cash for MVCI London Office.
  • Preparation of weekly cash-flow forecast.
  • Preparation of manual payment requests for urgent ad-hoc payments.
  • Allocation of manual payments to suppliers.
  • Coding and posting of all invoices in the MVAP system, foreign and sterling.
  • Posting of all direct debit payments through MVAP system.
  • Setting up of new vendors on the system and modifying existing ones.
  • Manage vendor accounts as required.
  • Supplier Statement reconciliations.
  • Invoice tracking through regular supplier invoice listings.
  • Dealing with all supplier queries.
  • Maintenance of AP filing system and archiving.
  • Prepare and coordinate approvals for monthly mobile phone invoices

    Management Accounting Tasks

  • Journal preparation for recurring entries for the G&A and M&S business units as required
  • BS Recs for AP and G&A accounts as required
  • Provide ad hoc information to the Manager, Operational Finance
  • Responsible for running month end Accounts Payable listings and P&L listings for invoices received but not authorised.
  • Reclass journal entries for costs allocated across departments.
  • Provide back up for period intercompany recharges.
  • Assist with internal and external audit as required,
  • Ad-hoc project work assisting in any new system upgrades.

Other

  • Perform all tasks in a timely manner ensuring all deadlines are met.
  • Perform other related tasks as assigned by management.
  • Comply with MVWC International policies and procedures.
  • Be proactive and have a flexible approach to work, meeting the needs of the team and the business at all times.
  • Maintain an attitude and commitment to provide excellent service to all customers and associates. 
  • Respond sensitively to the needs and feelings of others, regardless of status or position; accept interpersonal differences and maintain a constructive rapport with all associates and customers.
  • Maintain a working knowledge of all MVWC product lines.
  • Maintain computer systems knowledge (Windows 7, email, Word etc.).
  • Work with all MVWC colleagues as a team, supporting the needs within that team and those of the business at all times.

CRITICAL COMPETENCIES

Personal Attributes

  • Integrity
  • Dependability
  • Positive Demeanor
  • Initiative
  • Presentation

Interpersonal Skills

  • Team Work
  • Diversity Relations
  • Customer Service Orientation
  • Interpersonal Skills

Communications

  • Electronic Communication
  • Communication
  • Listening
  • English Language Proficiency
  • Form, Report, and Log Completion

Analytical Skills

  • Arithmetic Computation
  • Computer Skills
  • Learning

Organization

  • Multi-Tasking
  • Time Management
  • Detail Orientation

General Finance and Accounting

 Microsoft Office, esp Excel

PREFERRED QUALIFICATIONS

Education

Preferably A-Level qualifications, would suit AAT studier.

Related Work Experience

- Previous experience in a sole Accounts Payable role.

- Working knowledge of PeopleSoft General Ledger is desirable.

- Previous experience of management accounting (journal preparation)

Supervisory Experience

No supervisory experience is required

WORKING RELATIONSHIPS

  • All MVCI London Associates,
  • 47 Park Street and MGRC Associates,
  • US Treasury and Accounting Services Department

EVALUATION PROCESS

By Whom:               Manager, Operational Finance

Frequency:              Bi annual/Annually

Criteria:                   Accuracy, timeliness, attitude and overall performance

Standards:               Quality/quantity of work reliability/dependability