Accounting Assistant in Cork Regional Office at Marriott Vacations Worldwide Call Center

Date Posted: 10/8/2018

Job Snapshot

Job Description

Are you ready to grow your dream career while making others' vacation dreams come true? Marriott Vacations Worldwide is a world premier organization for Vacation Ownership with resorts at destinations around the globe. Join our team and help deliver unforgettable experiences that make vacation dreams come true.

Please note this is a specifed purpose contract.

SUMMARY:

The Assistant Accountant is an integral part of the financial team. The primary responsibilities of this position are to assist the Manager Operational Finance with the day to day running of the Cork Accounts Payable & Payroll function and assist with management accounting, reporting and compliance for Cork Admin units.

ESSENTIAL JOB FUNCTIONS:

PAYROLL

  • Work with external payroll provider to process all payroll information for the Cork Site
  • Prepare pension and PAYE/PRSI returns and payments to required timelines
  • Prepare journals to book payroll data to the General Ledger
  • Process any expat/assignment payroll on a period basis and collate any necessary information needed by the Compensation & Benefits department
  • Assist with providing information and supporting ad hoc requests to Manager Operational Finance or Senior Manager as and when necessary
  • Assist the team with internal and external audit requests

ACCOUNTS PAYABLE & DISBURSEMENTS

  • Continual organization and management of the Accounts Payable function for the site
  • Process and code all invoices on PeopleSoft Accounts Payable (PSAP), ensuring accurate VAT inputs
  • Record Concur payments to MVGL
  • Prepare Supplier reconciliations & drive resolution of any reconciliation items
  • Reconciliation of Petty Cash
  • Responsible for period end accruals for invoices received but not approved
  • Provide prompt response to vendor queries
  • Ensure that weekly reports are run for all items paid
  • Continuous maintenance of Accounts Payable database, and filing and archiving

OTHER

  • Raise period intercompany invoices to other sites and prepare the journals to record the intercompany entries
  • Obtain support for incoming intercompany recharges & post to the General Ledger
  • Prepare period balance sheet reconciliations as assigned to this role
  • Record bank charges to MVGL

MANAGEMENT ACCOUNTING

  • Prepare period end journals for given admin units and present for review to manager
  • Assist with preparation of period management accounts for selected Admin Units, including detailed variance analysis as required.
  • Assist with preparation of annual budgets and period forecasts for selected Admin Units and submit for further review within set timelines
  • Work with various departments to provide payroll budgets
  • Provide cover for other members of finance team where necessary
  • Adhoc support for manager as and when required

OWNER RENTALS

  • Collate monthly files from Owner Services for Owner rental settlements
  • Act as the support Finance contact for any Owner rental queries
  • Prepare all journals relating to Owner Rental payments for review by CRM accountant
  • Process manual cheques/bank transfers for owner rental settlements and obtain necessary cheque approvals
  • Deal with queries from Cork Owner Rental team
  • Process payments to sites to rentals applied to Maintenance fees to sites

HOA INVOICING

  • Prepare Homeowner Association (HOA) invoices and MVGL journal entries

FIXED ASSETS

  • Correctly Capitalize Fixed Asset invoices and ensure compliance with MVW Capitalization policy

AUDIT TAX AND COMPLIANCE

  • Assist with internal and external audits
  • Assist with preparation of audit files for payroll, Trade payables, Cash and Fixed assets
  • Provide all necessary YOY analysis and statutory reconciliations
  • Assist in all testing relating to areas of responsibility
  • Provide any other support as required

GENERAL

  • Perform all tasks in a timely manner ensuring all deadlines are met.
  • Perform other related tasks as assigned by management.
  • Comply with MVW policies and procedures
  • Be proactive and have a flexible approach to work, meeting the needs of the team and the business at all times.
  • Maintain an attitude and commitment to provide excellent service to all customers and associates. Respond sensitively to the needs and feelings of others, regardless of status or position; accept interpersonal differences and maintain a constructive rapport with all associates and customers.
  • Maintain a working knowledge of all MVW product lines.
  • Maintain computer systems knowledge (PeopleSoft, Microsoft Excel, Word, Outlook etc)
  • Work with all MVW colleagues as a team, supporting the needs within that team and those of the business at all times

Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.

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