Coordinate and respond to telephone requests from guests and general work requests, direct and dispatch work assignments to engineering craft workers via telephone and paging system; maintain work order request board and return completed work orders to respective originating departments; distribute among engineering staff resume requests from Catering and Convention Services departments.
Maintain certain inventory and supplies of engineering department used to effect operation of entire hotel; maintain records and file on all mandatory systems, such as preventive maintenance, work requests, fire brigade logs, company truck, etc.; maintain and disperse petty cash used for cash purchases of materials, freight charges, etc.
Process requisition orders and distribute paperwork to accounts payable and requesting department; receive orders for exhibit services (electrical power, stage lighting, banners, etc.) for upcoming conventions and meetings, post payment and forward necessary paperwork to accounting.
Manage daily and weekly payroll and overtime reports for entire staff, including recognizing and recording appropriate time to be charged to other departments.
Solicit pricing and bid information from vendors for storeroom items, departmental supplies and certain major projects; correspond with vendors regarding pricing and delivery of needed materials and parts and assist in set up of credit for new vendors.
Initiate and coordinate purchasing of materials and supplies for the maintenance and construction of certain projects handled by Engineering within entire hotel; set up and maintain expense tracking logs according to department codes; tabulate weekly and submit monthly report to controller's office.
Clerical and administrative duties for projects.
Type monthly energy reports and engineering file.
Set up and/or conduct meetings for department (standards, safety training, etc.); prepare fire emergency letters for Pre-Con meetings according to group name/title.
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